Doctoral Hooding Ceremony


May 13, 2017 | 7:30 pm | Lied Center

The Doctoral Hooding Ceremony celebrates the hundreds of graduate students every year who complete a doctoral degree.  In order to graduate, all of these students made substantive and original contributions that advanced the state of knowledge in their academic fields. These students have mastered the cutting edge of research and pushed past it, marshaling evidence to prove something previously unknown.

The graduating doctoral candidates come from all of the professional schools, including the University of Kansas Medical Center, and the College of Liberal Arts and Sciences at the University of Kansas.

Please keep reading for more information about this year's Hooding Ceremony.

The Chancellor's Office provides information about the university-wide 2017 Commencement Ceremonies.

University Commencement may operate differently than the Doctoral Hooding Ceremony, so please review both websites thoroughly.

A live video stream of the Doctoral Hooding Ceremony will be available during the event.

In order to be hooded, you must register to participate in the
Doctoral Hooding Ceremony.

Registration is mandatory. The final deadline to register for the Doctoral Hooding Ceremony was Monday, March 27, 2017.


Meaning & History of Academic Regalia

According to California State University at Fresno, the regalia associated with the commencement ceremony have their origins in the early universities of medieval Europe. Graduates often dressed in modified ecclesiastical attire, which consisted of the mortarboard, the hood and the robe. Today, American colleges and universities use similar attire; however, the length of the gown, the color of the tassel, and the color of the outer binding of hood will vary according to the degree conferred, the field of study, and the colors of the university.


Participation Information for:


Students

Participation

August and December 2016 doctoral graduates and May and August 2017 doctoral degree candidates are eligible to participate in the Doctoral Hooding Ceremony. Recipients of the following doctoral degrees are eligible and invited to participate:

KU Medical Center KU Lawrence
Ph.D. Ph.D.
Au.D. D.E.
D.N.A.P. D.M.A.
D.N.P. Ed.D.
D.P.T.  
O.T.D.  
S.L.P.D  

Recipients of first-professional degrees (i.e, M.D., J.D., Pharm.D.) should expect to participate in the recognition ceremonies organized specifically for those programs.

Ticketing

All guests require tickets. Please note, guests may need to be seated for up to 3 hours, so children who may want their own seats need tickets. However, infants held in a lap for the entire ceremony do not require a ticket. We expect a full auditorium and anticipate needing all seats for ticketed guests.

Each graduate will receive 4 tickets for guests. Hooding participants and faculty hooders do not need tickets. Registrants will be sent information about the lottery process to request extra tickets.  

Event Program

All August and December 2016 doctoral graduates will have their names included in the Doctoral Hooding Ceremony program. Only May and August 2017 doctoral candidates who apply to graduate by March 1, 2017 will have their names included in the Doctoral Hooding Ceremony program.

Please Note: Students who have requested that their graduation information not be released publicly will not appear in the event program.

Faculty Hooders

Students are expected to communicate with their faculty advisors or hooders to ensure availability and provide any necessary information about the ceremony.

Regalia (Academic Dress)

Regalia is required for participation in the Doctoral Hooding Ceremony. If you do not have your own regalia (cap, gown, tassel, and hood) you should arrange for purchase or rental of the items you need.

  • Participants from the Lawrence campus may purchase their regalia at the KU Bookstore in the Kansas Union.
  • Participants from the Medical Center should work with the KUMC Bookstore. Call 913-588-2548 for more information.

Veteran's Honor Cord

The Veteran's Honor Cord is a red, white, and blue cord worn on top of regalia. They are available to honorably discharged veterans, as well as those currently serving in the United States military, who are graduating from KU with a 3.0 GPA or greater. To receive a Veteran's Honor Cord contact Graduate Military Programs at or visit 222 Strong Hall.

Ceremony Procedures

Report to the Lied Center between 6:30 and 7:00 pm, but no later than 7:00 pm and proceed as follows:

  1. Go to the check-in table and pick up the name card that you will use in the ceremony. Verify the spelling and phonetic pronunciation of your name, as well as your email address (for use by the photographer).
  2. Follow the signs to determine where you should line up. The line-up is organized by school/College.
  3. Locate your faculty hooder in the line-up area for your school/College. Be certain to communicate in advance with the faculty member who will hood you to determine where you plan to meet. Please do not meet your faculty hooder in the lobby. Wait with your faculty hooder, and any of your hooder's other graduates, for the procession to begin.
  4. Rows will be called up to the stage by school/College. Please take a moment to watch the hooding demonstration video and consider sharing it with your hooder.

The procesion will begin promptly at 7:30 pm. Students will enter the Lied Center with their faculty hooders. You, your faculty hooder, and any other candidates your hooder is hooding must be seated together.

The ceremony will close with the recession of all members of the stage party, the doctoral graduates, and their faculty hooders. You will proceed outside of the Lied Center where your guests can join you.

Parking and Map

The Lied Center is the venue for a number of commencement events on that day: please plan ahead. We encourage you to allocate extra time before and after the event.

Photography

Picture-taking will be permitted but should not impair the view of others. A professional photographer will photograph all graduates as they are hooded. Proofs will be made available following the event.

Diplomas

You will not receive your diploma at the Doctoral Hooding Ceremony. You must file a request for a diploma with the Office of the University Registrar. When you file your request, you may indicate whether you would like to pick up your diploma on campus or receive it by mail.

  • Lawrence or Edwards campus students: Request a diploma here.
  • Medical Center students: Request a diploma here.

Master's Degrees

For more information regarding ceremonies for master's and first-professional graduates, please contact your department, or review the commencement event list. For master's students in the College of Liberal Arts and Sciences, information is available on the College website.

Accessibility

Graduates in need of an accommodation due to a disability should contact the Office of Graduate Studies at least two weeks in advance of the event.

  • Phone: 785-864-8040 TTY: 711

Faculty

Participation

Faculty expecting to hood one or more graduates should coordinate with their graduates for more information. Graduates indicate the name of their faculty hooder on the ceremony registration form.

Graduates must register by the deadline in order to participate in the Doctoral Hooding Ceremony.
More information about registration is available on this page under "Students".

Faculty who would like to attend as non-hooding faculty should please contact the Office of Graduate Studies.

Regalia (Academic Dress)

Regalia is required for participation in the Doctoral Hooding Ceremony. If you do not have your own regalia (cap, gown, tassel, and hood), you should arrange for purchase or rental of the items you need.

  • Faculty from the Lawrence and Edwards campuses may purchase or rent regalia through the KU Bookstore in the Kansas Union. The bookstore imposes a deadline for regalia rental after which late fees will apply.
  • Faculty from the Medical Center should work with the KUMC Bookstore. Call 913-588-2548 for more information.

Instructions upon Arrival

Please arrive in your academic regalia no later than 7:00 pm the day of the event.

  • Hooding Faculty
    Faculty members who will hood doctoral candidates are requested to meet their students in the area designated for their school or College. There will be signs to direct faculty and students to the appropriate hallway. Please stand with the candidate(s) you will be hooding. The procession will begin promptly at 7:30 pm. Please watch this video for a demonstration of how to hood a student.
  • Non-Hooding Faculty
    Faculty members who are not hooding doctoral candidates are encouraged to attend. Please contact the Office of Graduate Studies if you plan to attend. Graduate Studies staff will be on hand before the ceremony to show you where to line up for the procession and where seats have been reserved for members of the graduate faculty. 

Accessibility

Faculty hooders and non-hooding faculty in need of an accommodation due to a disability should contact the Office of Graduate Studies at least two weeks in advance of the event.

  • Phone: 785-864-8040 TTY: 711

Guests

Ticketing and Seating

Guests are required to have tickets to attend the Doctoral Hooding Ceremony.  Each graduate will receive 4 tickets for guests. Registrants will be sent information about the lottery process to request extra tickets. ​

All guests require tickets. Please note, the ceremony could be up to 3 hours long, so children who may want their own seats need tickets. However, infants held in a lap for the entire ceremony do not require a ticket. We expect a full auditorium and anticipate needing all seats for ticketed guests.

Guests should arrive at the Lied Center by 7:00 pm in order to be seated before the ceremony begins at 7:30 pm. Seating is first-come, first-serve.

If any guests need accommodation due to a disability, the Lied Center has a variety of seating options that do not involve stairs. It is recommended that guests in need of accommodation arrive early to be able to select the area that best suits them (e.g., close to an exit or an aisle, toward the middle, or toward the back). Lied Center staff will be on hand to direct guests to the appropriate seating areas. This seating chart shows the several options available. Rows AA-00 on the lower level are reserved for graduates and faculty hooders.

Parking and Map

The Lied Center is the venue for a number of commencement events on that day: please plan ahead. We encourage you to allocate extra time before and after the event.

Photography

Picture-taking will be permitted but should not impair the view of others. There will be a professional photographer taking pictures of all graduates as they are hooded. The photographer will contact graduates about the opportunity to view proofs and purchase photographs.

Live Stream Broadcast

A live video stream of the event will be available during the Doctoral Hooding Ceremony.


Frequently Asked Questions


Who is required to have a ticket for the Doctoral Hooding Ceremony?

All guests require tickets. Please note, guests may need to be seated for up to 3 hours, so children who may want their own seats need tickets. However, infants held in a lap for the entire ceremony do not require a ticket. We expect a full auditorium and anticipate needing all seats for ticketed guests. Seating is general admission.


Why do I only get 4 tickets?

The Lied Center offers 1,892 seats and, with this limited seating capacity, we receive hundreds more ticket requests than there are available seats. Registrants will be sent information about the lottery process to request extra tickets after registration closes. 


How can someone who didn't receive a ticket view the ceremony?

The Doctoral Hooding Ceremony will be streamed online


How long is the Doctoral Hooding Ceremony?

The ceremony itself should last between 1.5 and 2 hours. However, guests may need to remain in their seats for up to 3 hours. Doors open for General Admission seating at 6:30 pm, and the 2-hour ceremony will begin at 7:30 pm.  We recommend that guests who may need specific arrangements arrive as early as possible to select their seats.


How will I know if my name will be in the program?

All summer and fall 2016 graduates will have their names included in the Doctoral Hooding Ceremony program. Only spring and summer 2017 doctoral candidates who apply to graduate by March 1, 2017 will have their names included in the Doctoral Hooding Ceremony program.


How can I request accommodation for my guest?

If any guests need accommodation, the Lied Center has a variety of seating options that do not involve stairs. It is recommended that guests in need of accommodation arrive early to be able to select the area that best suits them (close to an exit or an aisle, toward the middle, or toward the back). Lied Center staff will be on hand to direct guests to the appropriate seating areas.


Where do I pick up tickets if I am a graduate of a Medical Center program?

Graduates of Medical Center programs may pick up their tickets at The Office of Graduate Studies on the Medical Center Campus. The office is located at 5015 Wescoe Pavilion. 


Where do I meet my faculty hooder?

Locate your faculty hooder in the line-up area for your school/College. Be certain to communicate in advance with the faculty member who will hood you to determine where you plan to meet. Please do not meet your faculty hooder in the lobby. Wait with your faculty hooder for the procession to begin.


Will there be a space to leave bags and purses?

Graduates may not return to their original seat after they are hooded on stage. There is no secure space to leave a bag or purse. We recommend leaving bags and purses at home or in the car and making sure you have a pocket for a cell phone.


General Information

Tickets are required for the Doctoral Hooding Ceremony. All guests require tickets and seating is first-come, first-serve. Please arrive at the Lied Center by 7:00pm in order to be seated before the ceremony begins at 7:30pm. For more information on seating and the ceremony, please go to the FAQ page.

Special Assistance

If any guests need an accommodation, the Lied Center has a variety of seating options that do not involve stairs.  It is recommended that guests in need of an accommodation arrive early to be able to select the area that best suits them (close to an exit or an aisle, toward the middle, or toward the back). Lied Center staff will be on hand to direct guests to the appropriate seating areas. A seating chart is available here. Rows AA-00 on the lower level are reserved for graduates and faculty hooders.

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