Information for Departments


Policies, Forms, and Information

Graduate Studies policies, resources, and forms related to graduate teaching assistant, graduate research assistant, and graduate assistant appointments are provided in Policies & Processes.

Human Resources and Equal Opportunity forms and information - including GTA evaluation templates, invitation letters, and a salary calculator  - visit Human Resources.

Please see the website for English proficiency requirements for Graduate Teaching Assistants.

Information on SPEAK test administration.


On-Boarding Follow-Up Report

In order to help facilitate the timely processing of Graduate Student appointments, the Office of Graduate Studies is partnering with Human Resource Management to provide additional information and points of contact for students.  This should help to prevent any delays in pay or benefits such as health insurance coverage. This report runs every day to help us keep tabs on when students need to take action.  

Please note on the report:

The “Last completed activity” and “Last completed activity date” columns indicate the last activity completed by either the system or the student and the date that action happened, respectively. 

  • If the last completed activity says “Onboard Start”, the on-boarding email notification was sent to the student but there has been no action by the student. 
    • The date listed is the day the email was sent.
  • If the last completed activity says anything else, the student has logged in and begun the on-boarding process but at least one component was left incomplete. 
    • The date listed is the date the student last touched it (NOT necessarily the date they received the email notification). 

*** Either way: the student must go to www.onboarding.ku.edu and log in using their KU email address to finish their on-boarding steps. ***

On-Boarding Follow-Up Report Email Templates

Departmental Follow-up: new or returning 3G who has not started their electronic on-boarding tasks

Dear [student],

On [date] you received an email from KUHRonboarding@ku.edu with instructions to log in and complete your online on-boarding tasks for your [GTA/GRA/GA] appointment.  It is imperative that this is completed as soon as possible to ensure you receive your first paycheck, tuition benefit, and insurance eligibility on time!

If you can’t locate the email, you can simply go to www.onboarding.ku.edu and log in using your KU email address as the user name to finish the on-boarding steps.  Please contact KUHRonboarding@ku.edu if you have any difficulty logging in or completing the required forms.

 

Departmental follow-up to new or returning 3G who logged in, started their on-boarding tasks, but left one or more incomplete.

Dear [student],

On [date] you logged in to the KU Employee On-Boarding portal to complete the required paperwork for your [GTA/GRA/GA] appointment; however, it appears that one or more of the on-boarding tasks were left incomplete.  It is imperative that you complete these tasks as soon as possible to ensure you receive your first paycheck, tuition benefit, and insurance eligibility on time!

Please go to www.onboarding.ku.edu and log in using your KU email address as the user name to finish the remaining on-boarding tasks.  If you cannot remember your password for the on-boarding system, click the forgot password button to reset it. Please contact KUHRonboarding@ku.edu if you have any difficulty logging in or completing the required forms.

 


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COVID-19 Updates and Information

Find additional resources regarding online teaching & learning during the COVID-19 outbreak at REMOTE.KU.EDU.

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