KU Graduate Application Instructions

Please read the instructions below carefully. It details what information or documents you will need during the application process.

Required Material

To complete the application, the following documents are required for submission.  You will be unable to submit your form without uploading these documents:

A scanned version of the official transcript from your undergraduate institution, as well as a scanned version of the official transcript from any post-Bachelor institution.
If you are Permanent Resident, a scanned copy of proof of your residency
Application fee –varies by department

Additionally, many departments require the following documents:

Resume or CV
Writing sample
Personal statement

*For information about what materials your department requires, please visit their individual website or contact their office by phone or e-mail.


Here are some helpful hints for filling out the online application:

1. Filling out your form.

You can save your work on each page and come back to it later - even from a different computer!

If your form has more than one page, use the navigation tools found on any of the pages to move forward and backward in the form.
To save what you have done so far without exiting, click the 'Save' button.
To save what you have done so far and exit (you will be taken to your Activity Log), click the 'Finish Session' or 'Save and Exit' button.
To re-access your form to continue work on it, return to the form menu, select the form, and enter your username and password when prompted.

2. Making corrections to your data.

You may see a Data Correction Page when you move from page to page, or when you submit the form.

A Data Correction Page appears if you have omitted a required field or entered data incorrectly. Changes you need to make appear in red text. Simply enter the correct data, scroll down to the bottom of the page, and click the appropriate button.

3. Submitting the form.

Check your form carefully. When you are satisfied with it and are ready to send it to us, click the submit button at the bottom of the last page. This saves your data in their final form and takes you to the payment page where you pay your form fee online.

Your form is not sent to us until you pay your form fee and it is authorized (step 4).

4. Paying your form fee online.

On the payment page, you can pay your form fee by debit/credit card or check (US bank accounts only).

If you are paying by debit or credit card:

Provide all information, including the complete credit card number, expiration date, and card billing information.
Click the 'Submit this information' button.

If you are paying by check:

read the instructions. Please note: In order to ensure accurate processing of your check, there will be a verification period of six business days between the time you submit the electronic check payment and the time this institution receives the form.

Once payment is authorized, your form is on its way to us, and you can no longer make changes to it.

Security Information:
Your debit/credit card information is encrypted during transmission from your browser to our server and during payment authorization. None of your debit/credit card information is stored in our database.

5. Web Form Features

The web form server stores the information you enter under the private username and password you establish.
You do not have to complete a form in one sitting.

For example, you can start working on a web form at your library's computer facility, save your work, access the form at home on your personal computer, and continue working from there. Wherever you have access to the Web, you have access to the information you have saved.

When you complete more than one form, common information you provided on the first form is entered automatically in all subsequent forms.

For example, if you have entered your name and address on a form and saved it, that information will be entered automatically on the next online form you access (assuming, of course, that the next form also has name and address fields). Also, if you change the information on one form, it is changed on all others.

Your data are transmitted securely over the Internet.

The information you enter is encrypted and secure when you save it and when you send it. Although general data collected on the system may be used in statistical studies and reports designed to assist institutions with planning, any information bearing your personal identification is disclosed only to the department to which you send it.

When you save or transmit form information, a note appears in your Activity Log.

You can easily check your Activity Log at any time to see your form activity and to learn when we have acknowledged receipt of your form.

6. What happens after your application has been submitted.

Applications are submitted electronically to the program you applied to. You will receive email verification that your application has been submitted.
Several weeks after submission you will also receive an email with log in instructions for your application checklist.

Once the department has received and verified your information they will make updates to the checklist portal with information about admission materials and decision timelines.

*Decision processes and timelines vary greatly by department, if you have questions about the process used by your program please contact the department*

Once the department and School have processed an admission decision the information will be forwarded to Graduate Admissions at KU.  Once Graduate Admissions has processed the decision you will receive an email with log in information for the decision portal.  The decision portal letter is your official notification of the admission decision from the University of Kansas.

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