Progress to Degree Forms

The Graduate PtD forms enable the university to track and collect vital information about graduate students' progress to degree. A complete description of each form can be found below. A detailed guide is also provided here. In order to have access to the forms, you must complete the Graduate PtD training session.

To access the forms, log on to your Kyou portal from any KU web page.

If you have questions, call the Graduate Studies office at 864-8040.

Change in Plan (within the same department)

Change in degree type or change in course of study within the same department. Students can only move between programs within the same department. If student is staying in the same plan but changing sub-plans, this must be noted in the comments field.

Department »	School/College »	Registrar (All students)
		*ISS (If international student)*

Change in Academic Status

Change in academic status includes good standing, probation, voluntary discontinue, and dismissed.
This form has a required attachment: Letter from department informing student of change.

Department »	School/College »	Registrar (All students)
		*ISS (If international student)*

Time Limit Extension Request

This form provides a student an extension on the time limit for a master's or doctoral degree; 3 semester/term extension maximum (Fall, Spring, Summer).
This form has a required attachment: Letter of request from student and approval from advisor (can be a scanned email).

Department »	School/College »	Registrar (All students)
		*ISS (If international student)*

Policies: Master’s Degree Program Time Constraints, Doctoral Degree Program Time Constraints

Master's Degree Credit transfer

Transfer of non-KU courses toward KU master's degree.
This form has a required attachment: Scan of the front and back of an official transcript.

Department » School/College » Graduate Studies

Policy: Graduate Credit

Completion of Master's/Specialist Exam

To be completed when student completes a master's or education specialist degree.
This form has a required attachment: If thesis is required, attach copy of the signed title page.

(Pre-approval) Department » School/College	Department » School/College	Registrar (All students)
		*ISS (If international student)*

Policies: Graduate Student Oral Exam Committee Composition, Master’s Final Examinations

Completion of Comprehensive Oral Exam for Doctorate

To be completed for the student taking the comprehensive oral exam.

(Pre-approval) Department » School/College	Department » School/College	Registrar (All students)
		*ISS (If international student)*

Policies: Graduate Student Oral Exam Committee Composition, Doctoral Comprehensive Oral Examinations,
Research Skills and Responsible Scholarship

Completion of Final Oral Exam for Doctorate

To be completed for the student taking the final oral exam for the doctorate.
This form has a required attachment: If dissertation, attach copy of the signed title page

(Pre-approval) Department » School/College	Department » School/College	Registrar (All students)
		*ISS (If international student)*

Policies: Graduate Student Oral Exam Committee Composition, Doctoral Comprehensive Oral Examinations

Miscellaneous Functions

This form is used to track miscellaneous internal items between the department and the professional school/College. (For examples: reduction in credit hours, petition for a policy exception)
This form may have a required attachment, as determined by the school/College.

Department » School/College

Completion of Graduate Certificate

This form is completed each semester when a student completes a graduate certificate program.
This form has a required attachment: Letter of request from student

Department » School/College »	Graduate Studies »	Registrar (All students)
		*ISS (If international student)*

Policy: Graduate Certificate Programs-Eligibility and Admission Criteria, Policies and Procedures for Graduate Certificate Programs

Leave of Absence

Students may request a leave of absence from a graduate program. Time used during a leave of absence does not count toward the time to degree limit. Use this form to mark the start of the excused leave: 3 semester/term extension maximum (Fall, Spring, Summer).
This form has a required attachment: Letter of request from student and request from advisor/dept (can be a scanned email).

Department » School/College »	Registrar (All students)
	*ISS (If international student)*

Policy: Leave of Absence

Return from Leave of Absence

Use this form to mark the end of the excused leave. This form can only be used if the student was placed on an official leave of absence.
This form has a required attachment for international students: International return from leave form.