Graduate Student Employees
Remote work requires that graduate students have stable food and shelter as well as computers and internet access. Supervisors, please contact each of your graduate student employees to confirm:
- Their location
- That they have housing and food security (if the answer is no, please guide them to help.ku.edu)
- That they have adequate computing technology
All student work should take place remotely with few exceptions
Supervisors should work closely with graduate student employees on a case-by-case basis to determine how individual GTA, GRA, GA, and student hourly employees should continue their work functions during campus-closure due to COVID-19. The vast majority of student work should take place remotely. Any exceptions to this must involve:
- Students who are well without any symptoms and who have not had recent exposure to symptomatic individuals,
- The approved classification of the student as an essential on-campus worker (this approval is normally given by the Department Chair and/or HR)
- The consent of the student to willingly be on campus, and
- Documentation of all safety and decontamination protocols you've implemented to ensure the wellbeing of your student employees if they are working on campus during the COVID-19 outbreak.
As instructors, GTAs will be involved in the shift of all courses to online instruction as of March 23. We recommend that supervisors work closely with their GTAs and give clear guidance, as soon as possible, about the plan for online instruction and the responsibilities of GTAs. Ensuring that your GTAs have the tools and access needed to conduct their expected duties is essential. As your plans develop, please communicate early and regularly with GTAs and, as soon as possible, translate any guidance or instructions you would normally offer verbally into writing.
Although additional tasks may be required to move instruction online, GTA work should still average no more than 20 hours per week during the semester (for students appointed at 0.5 FTE). Please encourage GTAs to avail themselves of KU's resources to support online learning. The best place to start is at remote.ku.edu.
Annual evaluations for GTAs should be performed by their supervisors. These should be based on activities assigned by the supervisor and need not include classroom visits.
Resources for remote rapid teaching
If GTAs have questions about online teaching, please check information about rapid remote teaching at remote.ku.edu, under the tab “Teaching.” This page includes many helpful suggestions, from first steps to class discussions to modifying assessments.
The Center for Teaching Excellence (CTE) is offering remote office hours for GTAs. Office hours will be daily from 11AM–1PM and can be used to discuss any questions or concerns GTAs may have about transitioning their GTA duties online. Sign up for office hours here, check out the resources that have been made available about teaching remotely, and contact KColyott@ku.edu with any questions.
GRAs, GAs, and Student Hourlies
Please help ensure that your GRAs, GAs, and student hourlies are accessing data securely.
Security Tips for Remote Working
When learning and working remotely, it's important to know how to safeguard your devices and data. The on-campus computing environment is more structured and KU Information Technology has security measures in place to protect you and the information you access. When you’re at home or another off-campus location, more of the responsibility for security and privacy falls on you.
The following information provides the basics to help you learn and work remotely while staying safe. Each section below has a “Learn more…” link to more detailed information on KU's IT Security website.
Make sure your home network is secure and provides connection speeds necessary to support your work.
- Important: Make sure your home network is password protected. Change the default password on your router and any other equipment.
- During the coronavirus (COVID-19) outbreak, some internet providers are offering free connections or upgraded service.
Zoom recently made a change to its default screen sharing settings for Education accounts to increase security and privacy. This update changed the default sharing setting to “Host Only,” which means hosts must choose to allow others to share content in a meeting. Still, it’s important to be aware and take steps to safeguard your meetings.
- Follow the steps in this Knowledge Base article to control who can join your meeting and what they can share.
- Don’t post meeting links on publicly available websites. Post meeting links only in Blackboard or send through email, Blackboard email or in an Outlook invitation.
- Keep your video conferencing apps up-to-date.
- Be on the lookout for emails and meeting invitations from unknown senders or look-a-like domains (kansas.zoom.info).
Guard Your Privacy and Devices
Always protect your computer and what you’re doing on it.
- Lock your computer when you step away—every time.
- Be aware of who is around you, and what they can see and hear. Consider a privacy filter for your monitor to limit the viewable angle.
- Move to a private location for calls where confidential or sensitive information might be discussed.
- If sharing a home computer, make sure family members or roommates can’t access confidential information. Consider setting up a separate work profile and log in password on your home computer.
- Store your laptop and bags out of sight in your vehicle, preferably in the trunk.
Thank you for your efforts to protect yourself and the KU community while teaching, learning and working off campus. We encourage you to explore KU's IT Security website to learn about other ways you can protect yourself both on and off campus.